Hotel Monitor

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Hotel Monitor

🏨 Hotel Monitor

Portfolio overview — your operations at a glance.

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🔴 Critical (top tier)
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🟠 Alert (tier 3)
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🔵 Watch (tier 2)
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🟢 Tracking (tier 1)

Long Stay Guests

Click 🔄 Refresh to generate report
Date Day Sold Occ% Revenue ADR Arrivals StayOvers C/O Left +/- Sold +/- Occ +/- Rev LY Day LY Sold LY Rev LY Occ
Click 🔄 Refresh to load forecast

📂 Upload Forecast XLSX

Manual

Drop forecast XLSX files — Wyndham sphForecast (Days Inn / Super 8) and/or HotelKey Occupancy Forecast and History (Candlewood / Motel 6 / Studio 6). For each HotelKey property drop both its MT (current month) and 90D (next 90 days) files — they merge into one continuous series. Drop everything together to build one snapshot across every property.

📊
Drop forecast XLSX file(s) here
sphForecast or HotelKey Occupancy Forecast · multiple allowed
Date Day Revenue LY Rev +/- Rooms LY Rooms Occ% LY Occ% ADR LY ADR RevPAR LY RevPAR Cash Visa MC Amex Disc Dir.Bill St.Tax Co.Tax
Select a period to view revenue data
🏆 Portfolio Scorecard — ·
Property Occ% ADR RevPAR Revenue vs LY RGI MPI ARI Pace
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📈 12-Month Trend

📊 Long-Stay Tiers — Global Default

Active

Night thresholds for the 4 tiers (ascending) plus the alert level. Applies to every property unless a property sets its own in Setup Properties. A guest is emailed/flagged when their total nights reach the Alert value.

⏰ Daily Report Schedule

: ET
Report will be fetched from Gmail and emailed at this time daily
Test Email sends report from stored data. Full Run fetches today's CSV from Gmail first.

📬 Report Recipients

0 / 5

Fallback list — used for any long-stay report with no specific recipients set below. If this is empty too, reports default to revhitesh@gmail.com.

📧 Recipients by Report

Choose who receives each long-stay email. All Reports recipients get every report. A report with no recipients here falls back to the Report Recipients list above.

📄 Revenue Spreadsheet — Additional Recipients

Per-property extras for the daily filled revenue spreadsheet (on top of that property's revenue-email cluster list above).

📱 SMS Alerts

Enable SMS

✏️ Manual Guest Entry

Override

Manually add or flag guests that should be tracked. These override automatic detection.

👥 Users

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Add new user

🔐 Email Sending (SMTP)

Generate at myaccount.google.com → Security → App passwords

📤 Upload Document

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Drop Excel or CSV file(s) here
Accepts .xlsx, .xls, .csv — Max 10 MB · multiple allowed (auto-detected per file)

📄 Revenue Report Templates

Upload each active property's revenue spreadsheet template (.xlsx). The daily job fills in yesterday's numbers and emails it out; ▶ Send now runs that fill + email immediately (useful for testing).

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▼ 📂 Document Library

File Property Type Period Notes Uploaded
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🔍 Gmail Explorer

🔗 Reports Sources Mapping

Map Gmail email subjects to report types. Use the Gmail Explorer above to find and assign the right emails (Set as… saves instantly).

🏗️ Properties

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🔗 Property Groups

Link properties together (e.g. dual-brand) to see combined revenue, average occupancy, RevPAR, and other KPIs.

🏷️ Rate Codes

Explore SynXis rate plan matrices per property. Upload an updated RPM spreadsheet any time to refresh.

🎯 Rate Strategy

Occupancy-first demand strategy by season, weekday/weekend, events & holidays.

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